¶ Universal Guide to Activating and Managing Warehouse Connection
This guide will walk you through the universal process for activating and managing the connection to your warehouse system in Fynode. It applies to all supported warehouse solutions – from simple FTP exchanges to complex cloud integrations with APIs.
¶ 1. Preparing Data and Basic Conditions
- Prepare your access credentials according to the type of connection:
- For warehouse systems via FTP (e.g., Oberon, MoneyS3, MK-Soft): credentials shown after activation (FTP server, login, password, filename).
- For cloud/API warehouse systems (e.g., Pohoda mServer, Abra Flexi, iDoklad): API key, email, password, URL address, and possibly additional specifics (warehouse ID, etc.).
- Verify that the warehouse is accessible (internet, server, permitted access from Fynode).
- Log in to Fynode and go to the Warehouse section.
- Select the desired warehouse system from the list.
- Click on Activate and fill in the required details as needed.
- Some integrations do not require input data – connection details are generated automatically.
- For API warehouses, carefully copy the data according to your system's documentation.
- After activation, the system will confirm successful connection or display an error message with a suggested solution.
- In the warehouse settings section, it is recommended to set up matching based on:
- Product number (if catalogs are synchronized and have a clear structure)
- EAN code (if each product has a unique EAN, suitable for multishop)
- For multiple warehouses, you can set up an aggregation method (sum/max/status of a specific warehouse for synchronization to the e-shop).
¶ 4. Automatic and Manual Synchronization
- Most integrated warehouses are synchronized automatically at intervals (typically about 30 minutes).
- If your warehouse supports importing orders from Fynode, enable the “Import received orders” option.
- Each system has its own way of processing resulting documents/receipts; always verify that imported documents are correctly assigned and posted.
¶ 6. Managing the Connection and Routine Maintenance
- Access credentials can be changed at any time in the “Warehouse” section.
- Deactivating a warehouse is possible with one click – use this in case of outages or for scheduled maintenance.
- Missing product/warehouse: Check matching settings (number/EAN) and product existence in both warehouse and e-shop.
- Duplicate/incorrect statuses: Ensure you do not have multiple warehouses with incorrect aggregation.
- Synchronization error messages: Verify access credentials, server availability, transfer limits, and folder permissions.
- When changing data on the warehouse side (FTP, password, IP, API key), always update the information in Fynode as well.
- When changing company processes (new warehouse, new matching method), it is recommended to test on a small sample of products or during less busy hours.
- If you need assistance, contact Fynode technical support or your warehouse system's support.
Proper setup of the warehouse connection is fundamental for seamless order automation, stock management, and minimizing errors in your e-shop operation.